Frequently Asked Questions

When is TBE 2011?
Information Coming Soon.

Where is TBE 2010?
Information Coming Soon.

What are the exhibit hall dates and times?
Information Coming Soon.

What are the set-up dates and times?
Information Coming Soon.

What are the dismantle dates and time?
Information Coming Soon.

What are terms of payment?
A signed contract and 50% deposit are required to reserve booth space. The balance is due no later than September 1, 2010. All accounts must be paid in full prior to setup. Refunds will not be issued after 30 days from the contract date. There will be no refunds after August 1, 2010 regardless of contract date. Any booth space confirmed after September 1, 2010 must be paid in full at the time contract is sent in. Any transfer of funds among Broadband LLC accounts carries a 20% penalty. All payments shall be in USD dollars. All transactions from Canada or International should be bank wired.

What is included in cost of exhibit space?
• Pipe & Drape
• 7x44 inch black and white sign
• Program Guide Listing
• 4 Exhibitor Badges

If I have used all my badges, what is the cost of additional badges?
Companies may purchase additional exhibitor badges for company employees for $25. Business cards for the additional badges will be needed to purchase. Companies may purchase attendee badges for customers with the Partner Pass option at a discounted rate.

Does my exhibitor hall badge allow me into conference sessions?
Exhibitor badges allow you into the Opening General Session Keynote, the Featured Keynote Address on Tuesday and Wednesday but, not all conference sessions or pre-conference sessions. Exhibitors may purchase individual, daily or full conference passes by visiting the website.

Will there be cost other than the cost of the booth for exhibitors?
Exhibitors are responsible for any cost associated with the set-up and dismantle of their booth. GES is our official decorator for the show and all forms for services are available on-line.

Who is the show decorator?
GES

When with the exhibitor services manual be ready?
Exhibitor services manuals are currently available.

Does my booth need to be carpeted?
Yes, you may go through GES for this service.

Are there union regulations?
Please review your exhibitor service kit for all rules and regulations that may apply. The Gaylord Texan Resort and Convention Center is a union labored facility for certain types of set-up.

What are the rules for Exhibitor Appointed Contractors (EAC)?
Exhibitors may employ the services of independent contractors to install and dismantle their display. Please see the GES exhibitor kit for further information.

How are booth space assignments determined?
Space is on a first come first serve basis. There will be a sign up office on-site.

Is sharing space allowed?
No, every company will have their own booth.

My company would like to have a raffle drawing. Is that possible?
Exhibitors can hold prize drawings from the confines of their exhibit space. Announcements of winners on the in-house public address system will not be allowed.

What is the liability?
All property of the exhibitor will remain under his/her custody and control in transit to, from and within the confines of the exhibit hall. TBE 2010 will provide security for the hall. TBE 2010 is not responsible for stolen or vandalized property. You may order additional security for your booth through the exhibitor kit.

Can I set up my own booth?
Installation and dismantling of exhibits that are pop-up or you are able to hand-carry in yourself may be set-up. If your booth requires labor of any kind, then you must abide by the rules and regulations set forth in the exhibitor kit.

Who can I contact for questions regarding set-up, dismantle or anything else?
Rosalind Smith is our Exhibitor Services liaison and she can be reached at 888.742.8777 ext. 106. You may also reach out for GES directly in regards to questions specifically about forms or discount deadlines on the services they provide.